Upgrade information for Keytime Payroll
Company directors upgraded part way through the year: The director will receive the full allowance again unless a setting is changed in Staffology Payroll. This must be done before the first payroll. Find out more.
My ePay Window: To avoid creating a duplicate My ePay Window account and before you publish. The support team will have to configure your account to accept a connection from Staffology Payroll. Contact the migrations team at migrations-staffology@iris.co.uk to start the process. This should be at least 7 working days before you publish using My ePay Window.
Pension Year to dates: These will need to be added to the employee pension in the employee record. Employee record > Pension > Click edit pension > Pension YTDs > Edit Opening Balances.
Average holiday If an Employee's work has no fixed or regular hours, their holiday pay will be based on the average pay they received over the previous 52 weeks (or a average based on the available number of weeks if less than the full 52. calculation: The upgrade tool brings across the cumulative values, this is not enough to calculate the average holiday rate. In order for the system to do this you will need to add in pay history.
Welcome Keytime users, let's start the upgrade
Find out how to move your Keytime Payroll data to Staffology Payroll using the IRIS Payroll Upgrade Tool. See what's included in the upgrade and what isn't. Plus, we'll show you how to resolve any issues.
| Watch a demonstration of the Upgrade Tool |
What data is migrated?
| Item | Help |
| Employer Details | Employer Details |
| Employee Details | Employee Details |
| Next Pay Day | Next Pay Day |
| Year-to-Date amounts | Year-to-Date amounts |
| Pay Codes | Pay Codes |
| Pensions | Pensions |
| Attachment Orders | Add an attachment order (AEO) |
| Benefits – Car & Fuel | Benefits |
| Automatic Enrollment Details | Pensions |
| Holiday Leave Settings (selected) | Holiday Leave Settings (selected) |
| Employment Allowance A scheme where a business can claim a reduction in the amount of employer's National Insurance contributions (NICs) they have to pay. indicator | Employment Allowance indicator |
| HMRC His Majesty's Revenue and Customs is a non-ministerial department of the UK Government responsible for the collection of taxes, the payment of some forms of state support, the administration of other regulatory regimes including the national minimum wage and the issuance of national insurance numbers. values (selected) | HMRC |
What is not migrated?
| Item | Notes | Help |
| SSP Statutory sick pay refers to the pay an employer must give you if you’re too ill to work. It’s paid to you by your employer for up to 28 weeks, based on certain eligibility criteria - the cost of SSP is no longer able to be recovered - SSP is no longer reported to HMRC on your EPS submissions Payments | While the SSP Year to date figures will be transferred, the sickness dates will not. | SSP |
| Apprenticeship Levy The Apprenticeship Levy is a UK tax on employers which is used to fund apprenticeship training. It is payable by all employers with an annual pay bill of more than £3 million, at a rate of 0.5% of their total pay bill. It is collected through PAYE alongside other employment taxes. indicator | Apprenticeship levy | |
| Apprenticeship Levy Allowance | Apprenticeship levy | |
| Sporting Testimonial payments | Pay codes | |
| NEST Employer Reference | NEST is included as one of the Connected Services | Connected services |
| NEST Username and Password | Connected services |
Upgrade steps
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Create an account for Staffology Payroll.
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Check everything is ready in IRIS Keytime payroll.
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Download and install the IRIS Payroll Upgrade Tool.
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Get an API Key.
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Follow the IRIS Payroll Upgrade Tool steps.
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Follow the after you upgrade checks.
Get up and running and be more productive
