Opening balances (YTD)

If you are migrating from another payroll system mid-year, or an employee is joining mid-year and has a P45 A P45 is a document issued by an employer to an employee when they leave a job. It shows details about the's employment, including their start and end dates, how much they were paid, and how much tax they paid during their employment. The is made up of four parts: Part 1 is sent to HM Revenue & Customs (HMRC), Part 1A is kept by the employer, and Parts 2 and 3 are to the employee as a record of their earnings and tax paid. The P45 is an important document that employees need to give to their new employer when they start a new job as it provides information about their tax code and previous earnings, which helps the employer calculate their tax and National Insurance contributions., then you need to enter Opening Balances or year-to-date (YTD The cumulative amount of an employee's earnings or deductions from the beginning of the current fiscal year up to the current pay period.) values.

The values can be included on the CSV import when you create the employees of imported via an FPS.

If you start by importing from an FPS Full Payment Submission is an RTI online submission to be sent on or before each payday. This informs HMRC about the payments and deductions for each employee., the Opening Balance figures are set up for you automatically.

Directors: If you imported these employees from an FPS, check the Opening Balances and select Director: Employee was a Director at the time this NI was paid.

Select a task:

If you are transferring from another payroll system, or taking your payroll in-house. It is important that you flag the employee as Not a New Starter Don't flag this Employee as a New Starter on their first pay run.