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How to use this help centre
This help centre lets you search for answers, browse topics, and get the information you need to get your job done.
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Guides to payroll
These guides are designed to help those new to the payroll software or running payroll.
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Useful contacts & links
Useful contacts & links
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Using the dashboard
The dashboard displays relevant information for you depending on your set up.
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Where to find help
Search, navigate, contact us.
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Transferring from another payroll
Let's get the data you already have, into your payroll.
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Upgrade from IRIS Payroll products
We’re inviting our payroll customers to switch to Staffology Payroll.
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All payroll guide topics
Access all the payroll guides.
Staffology Payroll Help Centre
Search for answers and browse help topics
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New to Staffology Payroll?
Guide
Here you will find everything you need to get started. -
New to payroll?
Guide
These guides are designed to help those new to running payroll understand the basics. -
Payrun automation
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Save time by automating payroll tasks.
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Topics other users are visiting
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Payroll year end guide
Updated: 19/03/2025
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Create an employer
There is no limit to the number of employers that you can add.
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Pensions
Everything you need to know to setup and run a pension scheme, including automatic enrolment.
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Copy employer defaults
When you add a new employee their default payment options are copied from another employers default pay options.
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Employer groups
You can create as many groups as you like, and an employer can be in many groups.
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Connected services
We love working with others. There are a number of partners in addition to the many services you can connect with.
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HMRC: P32 Report
Access the detail on what is owed to HMRC His Majesty's Revenue and Customs is a non-ministerial department of the UK Government responsible for the collection of taxes, the payment of some forms of state support, the administration of other regulatory regimes including the national minimum wage and the issuance of national insurance numbers..
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Settings
Setup, settings, configuration.. get the payroll working as you want.
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Access all employer topics
Access all employer topics.
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Create a new employee
You have the choice to add a new employee details, choosing each tab or to use a wizard.
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Employee record
The key to the employee record is keeping it up to date. An accurate employee (record) is a happy employee (record).
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Leavers
When an employee chooses to leave the company, you have some important tasks to complete.
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Special rules
Employees may have special rules applied, for example when they die or a temp worker.
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Exclude employees
Exclude employees from the pay run for one or more periods.
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All employee topics
Access all employee topics.
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Run a payroll step by step
These guides are designed to help those new to the payroll software or running payroll.
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Temporary changes for a single payrun
You can make changes to an existing pay run.
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Leavers
When an employee leaves, you still have some important tasks to complete.
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Payment after leaving
You may need to give an additional payment to an employee after they have left.
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Finalise (close) payrun
Once you are happy with all of the amounts shown for each payslip A statement provided by an employer to an employee, detailing their wages, deductions, and net pay for a specific pay period.This is a legal requirement under the employment rights act and should be received on or before the pay date., you can finalise the pay run.
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Re-opening a pay run
You can only re-open your most recent pay run.
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Rollback
Rollback (Undo one or more pay periods).
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Pay codes
You can view the list of Pay Codes by selecting an employer name in the main menu and going to Settings > Pay Codes.
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Overtime codes
You may need to pay your employees a multiple of their base hourly rate, such as 1.5x or 2x.
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RTI Submissions
Real Time Information Real Time Information is the current method for reporting PAYE to HMRC, comprising FPS and EPS submissions. (RTI Real Time Information is the current method for reporting PAYE to HMRC, comprising FPS and EPS submissions.) submissions are sent to HMRC.
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All payrun topics
Access all payrun topics.
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Statutory reports
Including: P11 A P11 (standing for Paper form No. 11) used to be posted to employers and hand written for each employee. This was used before computerized payroll. A P11 is used throughout the industry and usually contains similar information. It usually contains the taxable earnings, tax paid, National Insurance breakdown as well as statutory payments. It may also contain additions and deductions. (not to be confused with a P11D Car)., P30 Month end summary report, highlights the amount to be paid to the HMRC for that tax month., P32 Month end summary report, highlights the amount to be paid to the HMRC for that tax month., P45 A P45 is a document issued by an employer to an employee when they leave a job. It shows details about the's employment, including their start and end dates, how much they were paid, and how much tax they paid during their employment. The is made up of four parts: Part 1 is sent to HM Revenue & Customs (HMRC), Part 1A is kept by the employer, and Parts 2 and 3 are to the employee as a record of their earnings and tax paid. The P45 is an important document that employees need to give to their new employer when they start a new job as it provides information about their tax code and previous earnings, which helps the employer calculate their tax and National Insurance contributions. (Leavers), P60 The P60 form is issued by employers each employee detailing their taxable income and deductions made by PAYE (both for income tax and National Insurance contributions) for the tax year (6 April to 5 April). The P60 has to be given to employees by 31 May. Parts 1 and 2 of the P14 were rendered redundant by RTI at the beginning of the 2013/2014 tax year., apprenticeship levy The Apprenticeship Levy is a UK tax on employers which is used to fund apprenticeship training. It is payable by all employers with an annual pay bill of more than £3 million, at a rate of 0.5% of their total pay bill. It is collected through PAYE alongside other employment taxes. and gender pay gap.
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Employee reports
Including: Employee export, year to date balances, right to work, AEO A legal order that requires an employer to deduct money from an employee's to pay a debt that they owe. statement and more.
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Pensions and AE reports
Including: AE assessments, pension contributions and member enrolment reports.
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Payrun reports
Including: Payroll analysis, required payments, pay run journal, cost of employment, full summary and more.
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Audit reports
Including: Employee audit and audit field names.
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Report packs
Create a collection of reports that you frequently use.
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HMRC: P32 Report
Get a report showing the HMRC Liabilities.
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Payslips
Employees are listed in code order, along with their name and gross.
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All report topics
Access all report topics.
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Holidays
Setup and run holiday leave.
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Statutory sick
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Statutory maternity
Statutory maternity pay and leave
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Occupational pay
You can pay occupational maternity (OMP) and occupational sick (OSP).
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Statutory neonatal care pay (SNCP)
You can pay statutory neonatal care pay (SNCP) and leave.
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Working patterns
Every employee must have a working pattern that defines which days of the week they usually work.
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All leave and absence
Access all leave and absence topics.
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Settings
All the settings you could ever want.
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Connected serices
You can be connected to other systems. Making things easier for everyone.
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Import/export
You have a choice of how you get information both in and out.
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Users
You can add, edit and manage owner access for individual employers.
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All admin topics
Access all admin topics.