Upgrade information for IRIS Payroll Business / IRIS Bureau Payroll

Company directors upgraded part way through the year: The director will receive the full allowance again unless a setting is changed in Staffology Payroll. This must be done before the first payroll. Find out more.

My ePay Window: To avoid creating a duplicate My ePay Window account and before you publish. The support team will have to configure your account to accept a connection from Staffology Payroll. Contact the migrations team at migrations-staffology@iris.co.uk to start the process. This should be at least 7 working days before you publish using My ePay Window.

Pension Year to dates: These will need to be added to the employee pension in the employee record. Employee record > Pension > Click edit pension > Pension YTDs > Edit Opening Balances.

Average holiday If an Employee's work has no fixed or regular hours, their holiday pay will be based on the average pay they received over the previous 52 weeks (or a average based on the available number of weeks if less than the full 52. calculation: The upgrade tool brings across the cumulative values, this is not enough to calculate the average holiday rate. In order for the system to do this you will need to add in pay history.


Welcome IRIS Payroll Business / IRIS Bureau Payroll users, let's start the upgrade

Find out how to move your IRIS Payroll Business / IRIS Bureau Payroll data to Staffology Payroll using the IRIS Payroll Upgrade Tool. See what's included in the upgrade and what isn't. Plus, we'll show you how to resolve any issues.

Watch a demonstration of the Upgrade Tool

 

What data is migrated?

Item Help
Employer Details Employer Details
Employee Details Employee Details
Next Pay Day Next Pay Day
Year-to-Date amounts Year-to-Date amounts
Pay Codes Pay Codes
Pensions Pensions
Attachment Orders Add an attachment order (AEO)
Automatic Enrollment Details Automatic Enrollment Details
Holiday Leave Settings (selected) Holiday Leave Settings (selected)
Employment Allowance A scheme where a business can claim a reduction in the amount of employer's National Insurance contributions (NICs) they have to pay. indicator Employment Allowance indicator
Apprenticeship Levy The Apprenticeship Levy is a UK tax on employers which is used to fund apprenticeship training. It is payable by all employers with an annual pay bill of more than £3 million, at a rate of 0.5% of their total pay bill. It is collected through PAYE alongside other employment taxes. indicator Apprenticeship levy
Apprenticeship Levy Allowance Apprenticeship levy
HMRC His Majesty's Revenue and Customs is a non-ministerial department of the UK Government responsible for the collection of taxes, the payment of some forms of state support, the administration of other regulatory regimes including the national minimum wage and the issuance of national insurance numbers. values (selected) HMRC values (selected)

 

What is not migrated?

Item Notes Help
SSP Statutory sick pay refers to the pay an employer must give you if you’re too ill to work. It’s paid to you by your employer for up to 28 weeks, based on certain eligibility criteria - the cost of SSP is no longer able to be recovered - SSP is no longer reported to HMRC on your EPS submissions Payments While the SSP Year to date figures will be transferred, the sickness dates will not. SSP
Sporting Testimonial payments   Pay codes
NEST Employer Reference NEST is included as one of the Connected Services Connected services
NEST Username and Password   Connected services

 

Upgrade steps

  1. Create an account for Staffology Payroll.

  2. Check everything is ready in IRIS Payroll Business / IRIS Bureau Payroll.

  3. Download and install the IRIS Payroll Upgrade Tool.

  4. Get an API Key.

  5. Follow the IRIS Payroll Upgrade Tool steps.

  6. Fix any errors, warnings and other upgrade information.

  7. Follow the after you upgrade checks.

Get up and running and be more productive

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