Upgrade information for IRIS 12 Pay

Company directors upgraded part way through the year: The director will receive the full allowance again unless a setting is changed in Staffology Payroll. This must be done before the first payroll. Find out more.

Employees who have opted out: Due to differences in the way the payroll holds opt out information. Employees who have opted out, ceased contributions or left the pension scheme will be re-assessed and could be re-enrolled.

My ePay Window: To avoid creating a duplicate My ePay Window account and before you publish. The support team will have to configure your account to accept a connection from Staffology Payroll. Contact the migrations team to start the process at least 7 working days before you publish using My ePay Window.

Welcome IRIS 12 Pay users, let's start the upgrade

Find out how to move your IRIS 12 Pay data to Staffology Payroll using the IRIS Payroll Upgrade Tool. See what's included in the upgrade and what isn't. Plus, we'll show you how to resolve any issues.

Watch a demonstration of the Upgrade Tool

 

What data is migrated?

Item Help
Employer Details Employer Details
Employee Details Employee Details
Next Pay Day Next Pay Day
Year-to-Date amounts Year-to-Date amounts
Pay Codes Pay Codes
Pensions Pensions
Attachment Orders Add an attachment order (AEO)
Automatic Enrollment Details Automatic Enrollment Details
Holiday Leave Settings (selected) Holiday Leave Settings (selected)
Employment Allowance A scheme where a business can claim a reduction in the amount of employer's National Insurance contributions (NICs) they have to pay. indicator Employment Allowance indicator
Apprenticeship Levy The Apprenticeship Levy is a UK tax on employers which is used to fund apprenticeship training. It is payable by all employers with an annual pay bill of more than £3 million, at a rate of 0.5% of their total pay bill. It is collected through PAYE alongside other employment taxes. indicator Apprenticeship levy
Apprenticeship Levy Allowance Apprenticeship levy
HMRC His Majesty's Revenue and Customs is a non-ministerial department of the UK Government responsible for the collection of taxes, the payment of some forms of state support, the administration of other regulatory regimes including the national minimum wage and the issuance of national insurance numbers. values (selected) HMRC values (selected)

All pay elements will be transferred from IRIS 12 Pay to Staffology Payroll as Payments. You will need to create Deductions manually.

What is not migrated?

Item Notes Help
SSP Statutory sick pay refers to the pay an employer must give you if you’re too ill to work. It’s paid to you by your employer for up to 28 weeks, based on certain eligibility criteria - the cost of SSP is no longer able to be recovered - SSP is no longer reported to HMRC on your EPS submissions Payments While the SSP Year to date figures will be transferred, the sickness dates will not. SSP
Sporting Testimonial payments   Pay codes
NEST Employer Reference NEST is included as one of the Connected Services Connected services
NEST Username and Password   Connected services

 

Upgrade steps

  1. Create an account for Staffology Payroll.

  2. Check everything is ready in IRIS 12 Pay.

  3. Download and install the IRIS Payroll Upgrade Tool.

  4. Get an API Key.

  5. Follow the IRIS Payroll Upgrade Tool steps.

  6. Fix any errors, warnings and other upgrade information.

  7. Follow the after you upgrade checks.

Get up and running and be more productive

 

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