What's new in Staffology HR? (2025)

Find out about the changes we have made.

You can also check our known issues, fixes, and what's coming soon.

2023 |2024 | Jan 2025 | Feb 2025| Mar 2025| Apr 2025| May 2025| June 2025 | July 2025 | Aug 2025 | Sep 2025 | Oct 2025 | Nov 2025 | Dec 2025

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Introduction

These release notes provide information on new features, enhancements, and fixes developed since the last release, listed by change reason.

All new features and enhancements arise from feedback and suggestions from customers.

February 2025

Staffology Payroll Integration

Reinstating a leaver

• We have improved the integration process to ensure that when a leaver is reinstated, their new employee record correctly syncs with Payroll.

  Previously, some customers experienced an issue where the reinstated employee was mistakenly linked to their old Payroll ID instead of generating a new one.

  With this update:

  • When an employee’s Termination Date The last day of an employee's employment and the day their contract is terminated. is reached, the Exclude from Integration checkbox now automatically sets.

  • If the leaver's record has already synced to Staffology Payroll, you cannot edit their Termination Date.

  • When reinstating a leaver, the system now generates a new Payroll Number alongside the new Employee Number, preventing any linkage to their previous record.

  To reinstate a leaver:

  1. Sign in to Staffology HR.

  2. Go to Directories > Leavers.

  3. Select the leaver and choose Edit (or the edit icon next to their name).

     

  4. Open the Personal tab.

  5. Select Re-instate Leaver at the bottom of the screen.

     The Re-instate Leaver screen opens.

  6. Enter the employee’s Start Date (their re-employment date).

  7. Update the Cont. Service Date, if necessary.

  8. Select Re-instate.

     What happens next?

     • The system creates a new active employee record with a new Employee Number and Payroll Number.

     • All documents and absences When an employee or worker is absent from work. This can be for a variety of reasons. stay with the active employee.

     • The original leaver record remains in the Leavers Directory, showing when the employee was not working.

  9. Open the reinstated employee's Personal tab.

     Next Steps for the reinstated employee

  10. Select Actions and choose Send Invitation Email.

      • This allows the employee to create their new sign-in details to access the system.

      Learn more about the options available to reinstate a leaver.

January 2025

Product Enhancements - Core HR

Recruit

• In the Recruit module, when you select Other > Transfer to HR on a successful candidate's profile, the following details now sync to HR:

  • Passport Number

  • Nationality

  • Multi-line addresses

  

• When a candidate becomes an employee, the system transfers messages sent via the Message Centre to HR. Employees can find these messages in My Details > Documents as PDF files.

Dashboard

• For line managers with employees on both days and hours-based contracts, two Absence When an employee or worker is absent from work. This can be for a variety of reasons. Duration charts now display in the dashboard.

  

Staffology Payroll

• The following entries are now available in the Contract Type dropdown. This is in preparation for the syncing of information between HR and Payroll, planned for a later release.

  • Permanent

  • Temporary

  • Fixed Term

  • Zero Hours

  • Casual

  • Supply

  Learn more about the integration between Staffology HR and Staffology Payroll.

System language

• Romanian is now available as a system language for your HR software, allowing you and your employees to use the platform in Romanian.

  Your package must include the languages feature to translate the software into another language. Contact Support or your Account Manager for more details.