What's new in Staffology HR? (2025)

Find out about the changes we have made.

You can also check our known issues, fixes, and what's coming soon.

2023 |2024 | Jan 2025 | Feb 2025| Mar 2025 | Apr 2025| May 2025| June 2025 | July 2025 | Aug 2025 | Sep 2025 | Oct 2025 | Nov 2025 | Dec 2025

Introduction

These release notes provide information on new features, enhancements, and fixes developed since the last release, listed by change reason.

All new features and enhancements arise from feedback and suggestions from customers.

12 June 2025

Upcoming change to Audit Data Retention – Action may be required

Find out more about the Upcoming change to Audit Data Retention – Action may be required

27 May 2025

Product Enhancements - Core HR

Marketplace

  • On the Marketplace item in the navigation menu, we have added a NEW notification icon. This icon appears whenever we add a new partner.

    The NEW icon appears on the Marketplace item in the navigation menu of your homepage.

    The New icon shown on the Maretplace navigation menu.

Position Management module - Position Import

  • Updated the wording on the Position Import screen to make the completion steps as clear as possible.

    This update only applies if you have the Position Management module.

Audit Trail Deletion

  • In System Tools > Utilities > Data > Audit Trail Data Deletion, we have made the following screen changes:

    • Removed the Years field. If existing audit trails contain a value in this field, the system now converts it to Months.

    • For new entries, the Months field defaults to 24, but you can enter any number up to 132.

Full-Time Equivalent (FTE) Rounding

  • In System Tools > Utilities > Tools > System Configuration, under the Contract section, we have added a new Full-Time Equivalent (FTE) Decimal Places option. This allows you to control how many decimal values you want the system to round FTE values.

    The Full-Time Equivalent option in System Configuration.

7 May 2025

Product Enhancements - Core HR

Username & Password Management screen update

  • In System Tools > Utilities > Company > Username & Password Management, we have removed the Configure External Provider option from the Actions list. This change is to support our transition to our new identity management platform, IRIS Identity, happening very soon.

    The Actions dropdown on the Username & Password screen.

    If needed, our Support team can still edit existing provider details on your behalf via the Username & Password Management screen. However, you can no longer add new SSO users in Staffology HR.

April 2025

  • There are no product enhancements in this release, but we have made some bug fixes.

March 2025

Product Enhancements - Core HR

API

  • You can now use the API to retrieve a list of lookup tables. This allows you to use a lookup table’s name to search for its values.

    Learn more about the API.

Star Payroll integration

  • Following the introduction of Statutory Neonatal Care Pay (SNCP) from April 2025, importing a payslip into HR will display two new labels in the Payments section:

    • SNCP Paid

    • Statutory Neonatal Care Pay

    If the SNCP Paid column is blank, the system will not display an entry. This update ensures that payslips accurately reflect SNCP payments.

February 2025

Product Enhancements - Core HR

Staffology Payroll Integration

Reinstating a leaver

  • We have improved the integration process to ensure that when a leaver is reinstated, their new employee record correctly syncs with Payroll.

    Previously, some customers experienced an issue where the reinstated employee was mistakenly linked to their old Payroll ID instead of generating a new one.

    With this update:

    • If the leaver's record has already synced to Staffology Payroll, you cannot edit their Termination Date.

    • When reinstating a leaver, the system now generates a new Payroll Number alongside the new Employee Number, preventing any linkage to their previous record.

    To reinstate a leaver:

    1. Sign in to Staffology HR.

    2. Go to Directories > Leavers.

    3. Select the leaver and choose Edit (or the edit icon next to their name).

    4. Open the Personal tab.

    5. Select Re-instate Leaver at the bottom of the screen.

      The Re-instate Leaver screen opens.

    6. Enter the employee’s Start Date (their re-employment date).

    7. Update the Cont. Service Date, if necessary.

    8. Select Re-instate.

      What happens next?

    9. Open the reinstated employee's Personal tab.

      Next Steps for the reinstated employee

    10. Select Actions and choose Send Invitation Email.

      • This allows the employee to create their new sign-in details to access the system.

      Learn more about the options available to reinstate a leaver.

January 2025

Product Enhancements - Core HR

Recruit

  • In the Recruit module, when you select Other > Transfer to HR on a successful candidate's profile, the following details now sync to HR:

    • Passport Number

    • Nationality

    • Multi-line addresses

  • When a candidate becomes an employee, the system transfers messages sent via the Message Centre to HR. Employees can find these messages in My Details > Documents as PDF files.

Dashboard

Staffology Payroll

  • The following entries are now available in the Contract Type dropdown. This is in preparation for the syncing of information between HR and Payroll, planned for a later release.

    • Permanent

    • Temporary

    • Fixed Term

    • Zero Hours

    • Casual

    • Supply

    Learn more about the integration between Staffology HR and Staffology Payroll.

System language

  • Romanian is now available as a system language for your HR software, allowing you and your employees to use the platform in Romanian.

    Your package must include the languages feature to translate the software into another language. Contact Support or your Account Manager for more details.