What's new in Staffology HR? (2025)

Find out about the changes we have made.

You can also check our known issues, fixes, and what's coming soon.

2023 |2024 | Jan 2025 | Feb 2025| Mar 2025 | Apr 2025| May 2025| June 2025 | July 2025 | Aug 2025 | Sep 2025 | Oct 2025 | Nov 2025 | Dec 2025

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Introduction

These release notes provide information on new features, enhancements, and fixes developed since the last release, listed by change reason.

All new features and enhancements arise from feedback and suggestions from customers.

July 2025

IRIS Identity

IRIS Identity, our new identity management solution, designed to improve the security of Staffology HR and enhance the user experience is now live.

Here is what has changed as part of the transition:

Sign-in screen

• We have updated the sign-in screen to support IRIS Identity. You now enter your username on the first screen and your password on the next.

• We have simplified the password reset process with clearer language and improved flow.

Multi-factor authentication (MFA)

• The profile menu in the top-right corner of the home screen now includes a new option: User Settings, alongside Profile and Profile Picture.

  In User Settings, you can set up multi-factor authentication to add extra security to your account.

  MFA lets you verify your identity using a second method, such as Google Authenticator or any other TOTP app (Time-Based One-Time Password) app.

  Learn how to setup MFA:

  • Set up a Time-Based One-Time Password (TOTP) for your account.

  • Set up Okta Verify for your IRIS Identity account

    

Send Invitation Email

• When you create a new employee and choose either Work or Personal Email from the Send Invitation Email list, the system uses that email as the employee’s username for their IRIS Identity account.

Help with IRIS Identity sign-in

• We have created the following help topics to guide you through the transition:

Employee

• First time signing into Staffology HR after transition to IRIS Identity

• Signing into Staffology HR (I have an IRIS Identity account)

• Forgot your HR account username

• Forgot your HR account password

Admin

• Reset an employee's username

• Send an invitation email

API approvals

• You can now enter an email address when creating an API user. This lets the user approve timesheets and other actions.

  To create an API user:

  1. Go to System Tools > Utilities > Company > API Users.

  2. Choose Create User.

  3. Enter a Name for your API user and Approval Email if required.

     

  4. Select the Active checkbox.

  5. Choose Save.

  For full set-up instructions and permission details, refer to Create an API User.

Document file names

• In My Details > Documents, we have added a new File Name column, making it easier to identify uploaded documents.

  

Position Management

• You can now import assignment data into Staffology HR — perfect for migrating records from another system.

  To import assignments into your system:

  1. Go to System Tools > Utilities > Position Management.

  2. Select Assignment Import.

      

  3. Download the template and follow the Import Assignments instructions to add your assignment records into the system.

12 June 2025

Upcoming change to Audit Data Retention – Action may be required

Find out more about the Change to Audit Data Retention – Action may be required

27 May 2025

Product Enhancements - Core HR

Marketplace

• On the Marketplace item in the navigation menu, we have added a NEW notification icon. This icon appears whenever we add a new partner.

  The NEW icon appears on the Marketplace item in the navigation menu of your homepage.

  

Position Management module - Position Import

• Updated the wording on the Position Import screen to make the completion steps as clear as possible.

  This update only applies if you have the Position Management module.

Audit Trail Deletion

• In System Tools > Utilities > Data > Audit Trail Data Deletion, we have made the following screen changes:

  • Removed the Years field. If existing audit trails contain a value in this field, the system now converts it to Months.

  • For new entries, the Months field defaults to 24, but you can enter any number up to 132.

    

Full-Time Equivalent (FTE) Rounding

• In System Tools > Utilities > Tools > System Configuration, under the Contract section, we have added a new Full-Time Equivalent (FTE) Decimal Places option. This allows you to control how many decimal values you want the system to round FTE values.

  

7 May 2025

Product Enhancements - Core HR

Username & Password Management screen update

• In System Tools > Utilities > Company > Username & Password Management, we have removed the Configure External Provider option from the Actions list. This change is to support our transition to our new identity management platform, IRIS Identity, happening very soon.

  

  If needed, our Support team can still edit existing provider details on your behalf via the Username & Password Management screen. However, you can no longer add new SSO users in Staffology HR.

April 2025

• There are no product enhancements in this release, but we have made some bug fixes.

March 2025

Product Enhancements - Core HR

API

• You can now use the API to retrieve a list of lookup tables. This allows you to use a lookup table’s name to search for its values.

  Learn more about the API.

Star Payroll integration

• Following the introduction of Statutory Neonatal Care Pay (SNCP) from April 2025, importing a payslip into HR will display two new labels in the Payments section:

  • SNCP Paid

  • Statutory Neonatal Care Pay

  If the SNCP Paid column is blank, the system will not display an entry. This update ensures that payslips accurately reflect SNCP payments.

February 2025

Product Enhancements - Core HR

Staffology Payroll Integration

Reinstating a leaver

• We have improved the integration process to ensure that when a leaver is reinstated, their new employee record correctly syncs with Payroll.

  Previously, some customers experienced an issue where the reinstated employee was mistakenly linked to their old Payroll ID instead of generating a new one.

  With this update:

  • When an employee’s Termination Date The last day of an employee's employment and the day their contract is terminated. is reached, the Exclude from Integration checkbox now automatically sets.

  • If the leaver's record has already synced to Staffology Payroll, you cannot edit their Termination Date.

  • When reinstating a leaver, the system now generates a new Payroll Number alongside the new Employee Number, preventing any linkage to their previous record.

  To reinstate a leaver:

  1. Sign in to Staffology HR.

  2. Go to Directories > Leavers.

  3. Select the leaver and choose Edit (or the edit icon next to their name).

     

  4. Open the Personal tab.

  5. Select Re-instate Leaver at the bottom of the screen.

     The Re-instate Leaver screen opens.

  6. Enter the employee’s Start Date (their re-employment date).

  7. Update the Cont. Service Date, if necessary.

  8. Select Re-instate.

     What happens next?

     • The system creates a new active employee record with a new Employee Number and Payroll Number.

     • All documents and absences When an employee or worker is absent from work. This can be for a variety of reasons. stay with the active employee.

     • The original leaver record remains in the Leavers Directory, showing when the employee was not working.

  9. Open the reinstated employee's Personal tab.

     Next Steps for the reinstated employee

  10. Select Actions and choose Send Invitation Email.

      • This allows the employee to create their new sign-in details to access the system.

      Learn more about the options available to reinstate a leaver.

January 2025

Product Enhancements - Core HR

Recruit

• In the Recruit module, when you select Other > Transfer to HR on a successful candidate's profile, the following details now sync to HR:

  • Passport Number

  • Nationality

  • Multi-line addresses

  

• When a candidate becomes an employee, the system transfers messages sent via the Message Centre to HR. Employees can find these messages in My Details > Documents as PDF files.

Dashboard

• For line managers with employees on both days and hours-based contracts, two Absence When an employee or worker is absent from work. This can be for a variety of reasons. Duration charts now display in the dashboard.

  

Staffology Payroll

• The following entries are now available in the Contract Type dropdown. This is in preparation for the syncing of information between HR and Payroll, planned for a later release.

  • Permanent

  • Temporary

  • Fixed Term

  • Zero Hours

  • Casual

  • Supply

  Learn more about the integration between Staffology HR and Staffology Payroll.

System language

• Romanian is now available as a system language for your HR software, allowing you and your employees to use the platform in Romanian.

  Your package must include the languages feature to translate the software into another language. Contact Support or your Account Manager for more details.