What's new in Staffology HR

Find out about the changes we've made.

You can also check our known issues, fixes and what's coming soon.

2023| Jan 24| Feb 24| Mar 24| Apr 24| May 24| June 23 | July 23 | Aug 24 | Sep 24 | Oct 24 | Nov 24 | Dec 24

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Introduction

These release notes provide information on new features, enhancements and fixes developed since the last release, listed by change reason.

All new features and enhancements arise from feedback and suggestions from customers.

April 2024

Screenshots are taken from a test system and may not match your system exactly.

Product Enhancements - Core HR

Bank Holiday API

• Integrated a Bank Holiday A bank holiday is a public holiday recognised nationwide in the United Kingdom and the Crown dependencies. API into the system and added a Use Automatic Public Holiday drop-down in the Country set-up screen. This enhancement allows you to assign a country's bank (public) holidays collectively instead of adding them individually in the system.

  This update does not affect existing countries set up with public holidays. To use the Use Automatic Public Holiday functionality, you must set up a country and add it or modify an existing country's details.
  
  If you modify an existing country's settings by choosing an option from the Use Automatic Public Holidays list, only public holidays not already present in the system will be added to prevent duplication.
  

  Set up a Country with Bank Holidays

  Existing Countries:

  • If the country is already set up in your system and you want public holidays to populate automatically:

    1. Go to System Tools > Lookup Tables > Contract > Country.

    2. Select the country you want to update from the list.

       The Country screen opens.

    3. Choose a country from the Use Automatic Public Holidays list.

       

    4. Select Save.

  New Countries:

  • If the country is not set up:

    1. Go to System Tools > Lookup Tables > Contract > Country.

    2. Select Create New

       The Country screen opens.

    3. Complete the screen fields.

    4. Select Use Automatic Public Holidays and choose an option from the list.

    5. Select Save.

• After saving, a message displays on employees' homepages informing them about the date of the next bank holiday.

  After activating the Automatic Public Holidays feature, the system updates the bank holidays on a month-by-month basis.

Find out more about setting up a country so that bank holidays populate automatically.

Mail Merge confirmation message

• A pop-up message now displays when a Mail Merge has completed successfully.

Branding

• Made accessibility improvements on the Branding screen. Updates include:

  • Moved the Text tile to sit under the System Branding tile and added advisory information for choosing accessible text and background colours.

Handbook

• Following the modifications made to the Handbook in the last release, we have improved the Search function in this release. Updates include:

  • Removed the Search button. Now when you want to search in the Handbook, enter information into the Search field and select Enter on your keyboard.

    

  • Added a Clear button which resets the Handbook to its default settings.

  • Added new images which display when previewing, downloading, or opening a link in a new window.

Time and Expenses

• Line Managers are now set as the default approver for Time and Expense submissions, but you can change the approver to another employee if necessary. This change affects new customers only.

• Find out how to update the approver for Time submissions. Find out how to update the approver for Expense submissions.

User Interface updates

• Updated system functionality so that PNG logos uploaded into the system display without a white background.

  This update does not affect existing logos uploaded into the system.

Staffology Payroll

• Added an Element drop-down on the Expense Type 1 screen, so that you can link a variable pay element from Staffology Payroll with an expense type in HR without assistance from Support.

  Learn more about creating an Expense Type 1.

• Added a Week 1/Month 1 checkbox in My Details > Payroll.

  This checkbox syncs with the Week 1/Month 1 checkbox in Staffology Payroll.

  Find out more about updating an employee's Payroll tab.

March 2024

Product Enhancements

Screenshots are taken from a test system and may not match your system exactly.

Core HR

Company Handbook

Design and Functionality improvements

• Renamed the Co Handbook label throughout the system to Handbook.

  

  This change does not apply if you have renamed the Co Handbook menu item in the system.

• The handbook now displays in full-screen once opened.

• On Desktop, when creating the Handbook for the first time, the Edit button displays as Create.

• Renamed Create Menu and Create File to Add Menu Item and Add File/Link.

  

• Modified the Add Sub Menu and Modify File icons to enhance intuitiveness.

• You can now preview a document within the system instead of downloading it (currently works with PDFs only).

  

• Redesigned the collapsible menu to accommodate up to 6 handbook subfolders.

• Improved the clarity of the explanation text when locking the handbook.

  

• Removed the document download functionality and replaced it with the option to open the document in a separate window.

  This is for accessibility purposes and ensures all employees can access the document from any device with internet access without needing to download additional software or applications to open the document.

Lookup bar improvements

• The lookup bar in System Tools> Lookup Tables > Absence When an employee or worker is absent from work. This can be for a variety of reasons. > Absence Reason now displays full width for improved visibility and usability of the screen. The update applies to other system areas where the lookup bar displays.

February 2024

Product Enhancements

Screenshots are taken from a test system and may not match your system exactly.

Core HR

• Made several user interface improvements on the My Details > Create New, Documents form and on the Lookup Tables > Documents > Document Category form, making it easier to identify the users you want to give access permissions to the form.

  Now, when you want to restrict who can open a Read & Accept form, select the Sensitive Record checkbox and choose who can view it:

   

  Refer to Create a Read & Accept document for more information.

• Reordered the Save and Cancel buttons in the My Details tabs to Cancel and Save, enhancing the user flow. These buttons are now always visible when navigating on the screen:

   

• As part of the multi-language feature, when a user opts to change the language of their system via the Language Selector, they no longer need to log out and back into the system.

  Position Management

• Added an Assignments drop-down on the My Details > Payroll > Payments/Deductions > Pay Element form. This allows you to link one of an employee's assignments to a pay element:

  

  Refer to Assign a Payment or Deduction and Assign a Position to an employee for more information.

• Updated the Payments/Deductions table to include an Assignments column which displays if you have linked a payment/deduction to an Assignment.

January 2024

Released: Tuesday 30 January 2024

Product Enhancements

Core HR

• Added a Language Selector icon in the top right-hand menu, allowing you to change your system language.

  This update follows the integration of the new multi-language feature. For information about purchasing multi-language, contact your Account Manager/Support.

Released: Tuesday 16 January 2024

Product Enhancements

Core HR

• A new feature allowing you to set your system to a different language is coming soon to your HR software, making it easier for users to customise and access the software.

  In this release, we have added selectors for the available languages on the login screen. For more information about multi-language, contact your Account Manager.

• Made several changes to the Screen Builder, including:

  • Moved the Tab drop-down closer to the label for improved usability.

  • Updated the icon to restore default values, making it clearer what the icon does.

  • Updated the checkboxes for improved usability.

  • Fixed table headers at the top of the screen for improved usability when scrolling the screen.

• The Save and Back options now remain on screen when scrolling on the System Configuration screen.