Upcoming change to Audit Data Retention – Action may be required
Updated 05/06/2025
We are changing how long the system keeps your audit data. Starting 1 July 2025, the default retention period will change to 24 months.
This update will help us manage data more efficiently and align with best practices.
What this means for you
If you have not customised your retention period
The system will now keep your audit data for 24 months by default. Any data older than this will permanently delete from the system after July 1st.
If you have already set a custom retention period (for example, 60 months)
Your current setting will continue to apply. However, the system will delete any data older than your chosen timeframe. For example, if your setting is 60 months, the system will remove data older than this.
What you need to do:
If you need to retain audit data for longer than your current setting or the new 24-month default, you can extend the retention period, up to 132 months, in the Audit Trail Data Deletion screen.
To change this setting:
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Sign in to Staffology HR.
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Go to System Tools > Utilities > Data, then select Audit Trail Data Deletion.
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In Months, enter how long the system keeps the data before deleting it automatically.
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Select Save.
We recommend reviewing your current audit data retention settings to make sure they meet your organisation's needs.