Check statutory payment details

Company directors upgraded part way through the year: The director will receive the full allowance again unless a setting is changed in Staffology Payroll. This must be done before the first payroll. Find out more.

My ePay Window: To avoid creating a duplicate My ePay Window account and before you publish. The support team will have to configure your account to accept a connection from Staffology Payroll. Contact the migrations team at migrations-staffology@iris.co.uk to start the process. This should be at least 7 working days before you publish using My ePay Window.

Pension Year to dates: These will need to be added to the employee pension in the employee record. Employee record > Pension > Click edit pension > Pension YTDs > Edit Opening Balances.

Average holiday If an Employee's work has no fixed or regular hours, their holiday pay will be based on the average pay they received over the previous 52 weeks (or a average based on the available number of weeks if less than the full 52. calculation: The upgrade tool brings across the cumulative values, this is not enough to calculate the average holiday rate. In order for the system to do this you will need to add in pay history.

This check is for the other statutory payments (SMP/SPP/ShPP/SAP/SPBP)

How to check

• In Staffology Payroll, select the Employer Name in the top right-hand corner and select Settings | Pay Schedules

• We recommend that if you are currently paying an employee Statutory Maternity Pay (SMP Statutory Maternity Pay is the pay an employer must give to female employees on maternity leave, for up to 39 weeks.), Statutory Paternity Pay (SPP Statutory Parental Pay refers to the pay an employer must give to an employee who takes time off to care for their child, or surrogate's child, for up to 2 weeks.), Shared Parental Pay (ShPP ShPP or Shared Parental Pay. A person claiming SMP or SAP may end their leave early and the remainder used by another parent, this leave will be ShPP.), Statutory Adoption Pay (SAP SAP or Statutory Adoption Pay. If an employee is adopting a child with a partner, one of them may be entitled to SAP and the other may be entitled to Ordinary Statutory Paternity Pay (OSPP). SAP usually follows the same basis as SMP in terms of amounts of length of time.), or Statutory Parental Bereavement Pay (SPBP Statutory Paternity Pay is the pay an employer must give to an employee who takes time off to care for their partner, for up to2 weeks.) in IRIS Earnie , check the details in the relevant Employee | Leave screen to ensure all fields are populated accordingly.

• Click on the Employees menu and select an employee in the list to open the employee details, then select the Leave tab to view the Statutory Payments.

How to make changes

• The amount of the Statutory Payment shown may be incorrect if you have already paid some of it in IRIS Earnie, you will need to adjust the amount of the Statutory Payment the next time you process payroll.

  Pick the relevant employee in the list displayed on the Payroll | Payslips screen to view a summary of their current payroll; select the Statutory Payment row and tick the Override the calculated value box to alter the amount displayed in the New Value field.

If you amend the Statutory Payment amount, you will need to ensure that you enter the correct value each pay period to ensure that the employee’s payment is accurate.

We strongly recommend that you parallel run Staffology Payroll with IRIS Earnie for at least one payroll period after the upgrade. If this is not possible, check the first period’s figures thoroughly.

Next: Input Holiday details.