Rollback (Undo one or more pay periods)

Did you mean: Re-opening a pay run?

Within Staffology Payroll, you can reverse an employee's pay over many pay periods. This allows you to make corrections or adjustments for a single, or multiple employees without affecting the rest of your payroll.

If you made a mistake in a previous tax year, send an Earlier Year FPS.

HMRC His Majesty's Revenue and Customs is a non-ministerial department of the UK Government responsible for the collection of taxes, the payment of some forms of state support, the administration of other regulatory regimes including the national minimum wage and the issuance of national insurance numbers. guidance states that corrections should be done in the next pay period were possible.

The rollback process is designed for those who made an underpayment in a previous period. If used for over-payments you must check the pension contributions meet the minimum amount then amended in the pay run and reproduce any reports. Over-payments are should be collected in the future pay periods with a written agreement from the employee. ACAS Guide: Reclaim money owed by an employee. External website

• Before you begin.

• The rollback process.

Good to know...

• Employees must have each pay period calculated and finalised individually, bringing them up to date with the rest of the payroll. This is due to the way PAYE PAYE or Pay as you earn is an HM Revenue and Customs’ (HMRC) system to collect Income Tax and National Insurance from employment. works. Each pay period can be impacted by the previous one. If you change the taxable pay in a pay period this can change the tax deduction in the subsequent pay period. This requires a recalculation.

• Its recommended you document the reason for the rollback, this can be used if questioned at a later date..

• You must send another full payments submission (FPS Full Payment Submission is an RTI online submission to be sent on or before each payday. This informs HMRC about the payments and deductions for each employee.). The resubmitted FPS contains all employees, not just the employees selected for rollback. This will replace the previous FPS. This will be sent with the Reason Code: H correction to an earlier submission. HMRC guidance. External website

• If a misalignment occurs, please contact HMRC directly.

• If you made a mistake in a previous tax year, send an Earlier Year FPS.

• ACAS Guide: Reclaim money owed by an employee. External website

• GOV.UK Guide: You paid your employee the wrong amount or made incorrect deductions. External website

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