How to Rollback Pay Run in Staffology Payroll

Before starting Rollback Pay Run, complete the checks and review the information about what is done and not done as part of the process.

If a mistake with payments was made in a previous tax year, an Earlier Year FPS must be completed and sent instead.

Each employee that is being rolled back must have every pay period recalculated and finalised in order, one at a time. This is because a change to taxable pay in one period affects the tax calculation in the next for PAYE PAYE or Pay as you earn is an HM Revenue and Customs’ (HMRC) system to collect Income Tax and National Insurance from employment..

The current pay period must have been finalised before Rollback Pay Run can be used.

  1. Go to Payroll.

  2. Select View previous pay runs.

    Select View previous pay runs.

  3. Select the required period.

  4. Select the employees to rollback.

    Select the employees to rollback.

  5. Select with x selected entries... (Where x is the number of employees selected).

    Select with x selected entries... (Where x is the number of employees selected)

  6. Select Rollback Pay Run.

    Choose Rollback Pay Run.

  7. Select Start rollback.

    Select Start Rollback.

    When rollback has been started, it must be rerun up to the current period.

  8. Complete the pay run as normal for the rollback employees.

    Payroll re-run screen with employees showing

  9. When complete submit an FPS for each period finalised during the rollback process.

    submit FPS screen

    The resubmitted FPS Full Payment Submission is an RTI online submission to be sent on or before each payday. This informs HMRC about the payments and deductions for each employee. contains all employees, not just the employees selected for rollback. This replaces the previous FPS and is sent with the Reason Code: H correction to an earlier submission. HMRC guidance. External website

For guidance on correcting pay, go to GOV.UK Guide — Wrong amount or made incorrect deductions. If a misalignment occurs, contact HMRC His Majesty's Revenue and Customs is a non-ministerial department of the UK Government responsible for the collection of taxes, the payment of some forms of state support, the administration of other regulatory regimes including the national minimum wage and the issuance of national insurance numbers. directly.