Email payslips

If you provide email addresses for your employees, you can choose to have payslips automatically emailed to them.

Employee settings

If you provide an email address for an employee, a check-box, Payslip A statement provided by an employer to an employee, detailing their wages, deductions, and net pay for a specific pay period.This is a legal requirement under the employment rights act and should be received on or before the pay date. Release, is available to confirm if you want the payslips automatically emailing. You can select Immediately or Scheduled to have the payslips sent at a later time.

To delay or hold the release of scheduled payslips, reopen the payrun.

There is also a Password protected option to password protect PDFs for GDPR The General Data Protection Regulation (GDPR) is a data protection law which focuses on personal data. compliance.

If you set this option, then the payslip PDF will require a password in order to view it.

You can specify a password to use, which you need to communicate separately to the employee, or you can let us build a password.

If you let us build the password, then the details for it are included in the body of the email as follows:

PDF Password

The password for the attached PDF is your first and last initials followed by your date of birth.

So, if your name is Michael Caine and your date of birth is 14th March 1933, then your password would be MC19330314.

Finalise the pay run

When you finalise the pay run, a check-box confirming that you want all payslip emails sent, by default, is selected.

To stop the sending of the payslip emails, deselect this option.

(Re)send payslip emails

If you suppress the sending of the payslip emails, then after finalising the pay run, you may want to send them at a later point.

When viewing the details of a finalised pay run, there is an option to resend the payslips.