Journal tokens: Examples
Think of a token as the sum of a group of other items, this can be other tokens or nominals. So, every pay element assigned the token will be added to the running total and will be output to the journal file.
Without custom journals
Example 1: Two employees, each in a different departments and cost centre. Example shows basic pay The standard amount paid to an employee which excludes additional payments like bonuses, overtime, and allowances..
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Department accounting codes: DD1 and DD2.
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Cost centre account code: CCA and CCB.
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Employee 1: DD1 and CCA .
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Employee 2: DD2 and CCB.
Example 2: Two employees, each in a different departments and cost centre. Example shows basic pay.
In this example, with the same 2 employees, we want to take the nominal (accounting code) directly from the each department. This is useful if the employee's costs are split, each department in the accounting software requires its own nominal. To achieve this, tokens are required.
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Department accounting codes: DD1 and DD2.
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Cost centre account code: CCA and CCB.
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Employee 1: DD1 and CCA .
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Employee 2: DD2 and CCB.
The same principles apply to the cost centres.