Managing Absences

To book a holiday, refer to Book an absence - standard work pattern or Book an absence - non-standard work pattern.

To view details about yours or your team's absence When an employee or worker is absent from work. This can be for a variety of reasons.:

  1. Go to My Details > Absence.

  2. Review the following for you or your team:

    1. Your holiday entitlement

    2. How much holiday you have taken

    3. How much you have left

    4. Any sickness absence

    5. Time off in lieu (TOIL), if applicable

View absences

Absence requests awaiting approval display at the bottom of the page.

  1. Select View All to view all requests, including pending, declined, and approved.

  2. Select View Group to view absences When an employee or worker is absent from work. This can be for a variety of reasons. for everyone in your team or department.

This option is only available if you have the appropriate permissions set.

If you are an approver, any absence requests that you need to deal with are listed in the Notifications section of your Home page.

Staffology Payroll integration

Absences created in Staffology HR send to Staffology Payroll. This ensures both systems reflect the correct date and absence length.

The absence types sent to Payroll include:

  • Holidays

  • Illness

  • Maternity

  • Paternity

  • Shared parental Leave

  • Adoption leave

  • Unauthorised

  • Compassionate

Overlapping Absence

If an overlap in absences occurs, the system only counts the first absence entered. To use the second absence, you must remove the original.

For example, if Holiday is approved for an employee for 1st of April to 3rd of April and Compassionate Leave is approved for 2nd of April to 7th of April for the same employee, only the Holiday sends to Staffology Payroll.

To resolve this, you would need to remove the first absence of Holiday and re-enter it for only the 1st of April, so they no longer overlap.