Gender pay gap

Generate gender pay gap report with the information required to prepare your data for HMRC

Before you start, you must have a pay code set for ordinary pay and bonus pay. For more information, go to Pay Code Sets.

1. Open the required company.
2. Go to Reports.

3. Select Statutory.

   

4. Select Gender Pay Gap.

   

5. Select the Tax Year.
6. Select the Snapshot Date.
   • 31st March: The last pay period that includes the pay day of 31st March.

   • 5th April: Users the monthly pay period for April. This is usually 1st to 30th April.

   For employees on a zero or variable hours contract, the employee working pattern must be set as 0.

7. Select the Ordinary Pay Code Set and Bonus Pay Code Set.

   Before you start, you must have a pay code set for ordinary pay and bonus pay. For more information, go to Pay Code Sets.

   

8. Select Preview.

   

To find out how Gender Pay Gap Hours are calculated for employees with variable hours, go to Gender pay gap calculation for employees with variable hours.

Select Download as.. (if required).

• Download as PDF.

• Download as CSV.

Example...

• Gender pay gap. PDF

• Gender pay gap. CSV

Good to know...

• Payroll calculates your hourly rate on the assumption that bonus pay has been received.
• This aim is calculating out a weekly value of pay, which also includes the bonus period pay and ordinary pay for the period, so the hourly rate can be calculated and compared.
• You need to have a pay code set for ordinary pay and bonus pay.
• Information on how we calculate for employees with variable hours.
• Any Salary Sacrifice Employee gets Tax & NI relief Employer gets Ers NI relief The deduction is made before tax and NI. There are a number of special rules with this type of deduction. deductions, excluding pension contributions, must be included in the ordinary pay code set.
• Bonus prorating is not supported within the Bonus RBP (Retirement Balance Plan) Report. If bonus prorating is required, it must be completed separately from this report, and before running the Bonus RBP.
• Bonus salary sacrifice into pension contributions is not supported and must be dealt with separately.
  
• The snapshot date changes the reference period used.
  • 31st March: The last pay period that includes the pay day of 31st March.
  • 5th April: Users the monthly pay period for April. This is usually 1st to 31st April.
• If an employee has multiple roles, both are added together, then the calculation is done.
• Payroll calculates your hourly rate on the assumption that bonus pay has been received.
• GOV.UK: Gender pay gap reporting: guidance for employers. External website
• GOV.UK: Search and compare gender pay gap data. External website