Payrun default options for new employers

This process explains how to make changes that affect employees payment amounts in all future pay runs. If you want to make one-off changes or change a pay run that has already started, you should edit the details for the pay run.

When you start a new pay run, the amount you pay an employee (including any deductions or additions) depends on what you have set up for them.

Set employee payment defaults

  1. Select Employees from the main menu

  2. Choose the employee you wish to edit and select the Pay Options tab.

    These values come from the employer defaults when you first create the employee.

    Tab Detail
    Regular Pay Displays the basic pay The standard amount paid to an employee which excludes additional payments like bonuses, overtime, and allowances. amount for the employee on every pay run. This value is automatically added to the payslip A statement provided by an employer to an employee, detailing their wages, deductions, and net pay for a specific pay period.This is a legal requirement under the employment rights act and should be received on or before the pay date. and uses the Pay Code BASIC unless you override it with a different code.
    Additions & Deductions

    Displays options for any additions or deductions from regular pay. Select the New Addition/Deduction to create a new entry. You may want to create a new Pay Code first.
    Loans Displays any relevant employee loans.
    Tax & NI Displays the Tax Code and National Insurance A system of contributions paid by workers and employers in the UK, which funds various state benefits, such as the State Pension and Jobseeker's Allowance. values for the employee. You can also set an option not to pay Secondary NICs.
    Other Displays additional settings including student & post grad loans, vehicles and tax refund details. These loan fields are the only options here that affect the amount of an employee's pay. All the other options determine what information you submit to HMRC His Majesty's Revenue and Customs is a non-ministerial department of the UK Government responsible for the collection of taxes, the payment of some forms of state support, the administration of other regulatory regimes including the national minimum wage and the issuance of national insurance numbers. on an FPS Full Payment Submission is an RTI online submission to be sent on or before each payday. This informs HMRC about the payments and deductions for each employee..
    Benefits Displays any relevant employee benefits.