The key to the employee record is keeping it up to date. An accurate employee (record) is a happy employee (record).
Good to know...
You should keep general information up to date. Information kept within the employee record is used by 3rd parties to send information directly to the employees.
HMRC His Majesty's Revenue and Customs is a non-ministerial department of the UK Government responsible for the collection of taxes, the payment of some forms of state support, the administration of other regulatory regimes including the national minimum wage and the issuance of national insurance numbers.: Send tax notices and information to the employee using the payroll data.
Pensions: The pension provider sends statements and important information to the employee using the payroll data submitted to the pension provider.
You may be fined if you do not get employees information withing timescales required by the pensions regulator.
The employer or client who is ultimately responsible for keeping you up to date with changes,. It'sgood practice to remind them of their responsibilities and the consequences.