Set Payslip Release Timing
Use Payslip Release Timing to control, schedule, or delay when payslips become available to employees in Staffology HR.
By default, payslips are available as soon as the pay run is finalised in Staffology Payroll. Payslip Release Timing allows a delay to be set, so employees can only access payslips on pay date or from a specific number of days after.
Before setting Payslip Release Timing
The Staffology Payroll integration must be set up and active.
Set Payslip Release Timing
- Go to System Tools, select Utilities.
- Select Payroll, then select Staffology Payroll.
- From Company Integrations, select the relevant company.
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In the Payslip Release Timing section, enter a value in Days.
- Leave blank to have payslips available for employees as soon as the pay run is finalised in Staffology Payroll.
- Enter 0 to have payslips available on the payment date.
- Enter 1 or more to have payslips available a specific number of days after payment date.
- Save the changes.
When changes take effect
Changes to Payslip Release Timing always apply to future pay runs. Whether changes apply to the current pay run depends on the value set in Staffology HR and the status of the current pay run in Staffology Payroll.
If Days is set to blank
Changes apply to the current pay run if the pay run has not yet been finalised in Staffology Payroll.
If the pay run has already been finalised, changes may not apply to the current pay run due to a short delay in data syncing between Staffology HR and Staffology Payroll.
If Days is set to 0
Changes apply to the current pay run if the payment date has not yet passed. If the changes are made on the payment date or it has passed, they do not apply to the current pay run.
If Days is set to 1 or more
Changes may apply to the current pay run depending on when the change is made and the number of days entered. If the payment date plus the number of days entered has not yet passed, changes apply to the current pay run.
Related tasks
Release payslips earlier than scheduled
If there are times of the year where payslips need to be available before the scheduled timing. For example, if payments are a week earlier, such as at Christmas, then change the settings.
Changes made to the settings only apply to future pay runs.
To adjust the release timing for an early pay run:
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Go to System Tools > Utilities > Payroll > Staffology Payroll.
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Select the relevant company from the Company Integrations table.
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Update the In Days field to reflect the earlier release date:
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Enter 0 to release payslips on the payment date
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Leave blank to release payslips when the pay run is finalised
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Select Save.
After the pay run is complete, update Days back to the original value before the next payroll run.