Create an Absence Alert

An Absence When an employee or worker is absent from work. This can be for a variety of reasons. Alert appears for managers and employees when someone is away.

Activate Absence Alerts

Before creating an Absence Alert, you must activate the feature. To do this, go to System Tools > Utilities > Tools > System Configuration and under Absence, select Alerts.

Add an Absence Alert

  1. Go to System Tools > Lookup Tables > Absence and select Absence Alert.

  2. Choose Create New.

  3. Complete the fields shown on the screen, using this table as a guide:

    Field Description
    Type Choose an option from the list.
    Frequency Select the alert frequency from the list.
    Stage Enter the name of your stage.
    Start Enter the start of the stage. For example, the Bradford Factor Score at the start of this stage.
    End Enter the end of the stage. For example, the Bradford Factor Score at the end of this stage.
    Email Description Enter a description for the stage to display in the email alert.
    Colour
    Selecting an option from the Colour Picker allows you to colour code the entry for easy identification.
    Text Choose an option from the list.

Example Stages based on the Bradford Factor

You can include all stages or just ones that require action.

  • Stage 1 Action Required

  • Stage 2 Consider Disciplinary

  • Stage 3 Serious Disciplinary Likely

Add any remaining stages you wish to include.