Configure user access to the Recruitment module

Access to the Recruitment module depends on user roles as described in this table.

Role Role Access level – what users with this role can do Prerequisites
Recruitment Manager

  • Access the module using the Recruitment option in the navigation menu.

  • Access System Tools and configure the Recruit module (for example, design mail merge templates, create actions and stages, and configure module access)

  • Create vacancies and candidates.

  • Manage the recruitment process at all stages.

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Hiring Manager

  • Access candidate information for vacancies allocated to them, using the Vacancies tab on the homepage in HR.

  • Suggest the next stage in the recruitment process for candidates and add notes (all other information is read-only) .

 Line Manager in HR
Candidate Reviewer

  • Access recruitment information for vacancies allocated to them using the Vacancies tab on the homepage in HR.

  • View candidate information.

  • If configured, suggest the next stage in the recruitment process for candidates and add notes.

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Vacancy Approver

  • Approve vacancies for internal or external publication (if you have the Authority to Recruit option enabled for your organisation).

 Vacancy Approver box ticked on Contract tab in HR.
Agency

  • Add candidates directly.

  • View details of their own candidates and their progress through recruitment stages for vacancies allocated to them (using Where Clauses.

  • View details of their own candidates and their progress through recruitment stages for vacancies allocated to them (using a where clause).

 

 Agency access depends on number of licences, contact your account manager if you need more licences.
Candidate

External candidates:

  • Create their own login for the recruitment portal (website) to apply for vacancies.

  • Communicate with the recruitment manager via the recruitment portal.

Internal candidates:

  • View and apply for vacancies published internally by selecting Vacancies or Notifications on the homepage.

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To view recruit users’ details and set up access for new users, go to Recruitment > System Tools > Users. To view inactive users, select View Inactive.